Team Assistant and Office Manager

RWE Supply & Trading Japan Inc., Tokyo

To start as soon as possible, full time, permanent

This role is to support the Board of Directors and the rest of the team members in Tokyo on a daily basis with administrative support  and also involves facilities management for RWEST Japan’s office

Principal Accountabilities and Activities

• Personal/executive assistant duties for the Board of Directors including email/calendar management, travel arrangements, meeting organisation and preparation
• Prepare documents, reports, PPT for meetings
• Informal translations of Japanese documents
• Manage centralized travel bookings for staff or visitors when required
• Support the team in meeting and event organisation
• Office Management including ensuring smooth running of office and maintaining highest levels of standards including proactive preventive maintenance and testing, office supplies stock management, monitoring of guarantees, service contracts, insurance, replacement schedules, health and safety etc.
• Liaise with Real Estate Department in Germany as necessary
• Dealing with landlord for administrative matters and managing on-site service providers
• Work together with accounting team on processing of payments, documenting procurement, supporting audit etc.

Competencies: 

• Minimum 5 - 7 years of personal/team assistance experience, with prior experience on office/facility management experience as a plus.
• Good command of MS office tools
• Ability to communicate in English, both spoken and in writing
• Basic numerical skills as the role will involve procurement
• Affinity to work in an international, diversity-friendly and intercultural environment 
• Well organised and capable of working to tight time-scales
• Flexibility to help out in other roles and understanding for the necessity of fulfilling ad hoc tasks of all kind in a small team
• Proactive and solution oriented approach to work

rwe.com/career

Apply now with just a few clicks: ad code 88323

Any questions? Aruna Richard, aruna.richard@rwe.com (Recruiting)

We look forward to meeting you!

We value diversity and therefore welcome all applications, irrespective of sex, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. Of course, you can find us on LinkedIn, Facebook, Twitter and Xing, too.

RWE Supply & Trading is the interface between RWE and the energy markets around the world. Around 2,000 employees from over 70 different countries trade electricity, gas, commodities and CO2 emission allowances. The trading entity also ensures the commercial optimisation of RWE’s power plant dispatch and markets electricity from RWE.