Office Assistant Japan (JP) RWE Renewables Offshore

RWE Renewables Japan G.K., Tokyo

To start as soon as possible, Full time, Permanent

Functional area: Administration 

RWE Renewables Japan G.K., Tokyo

To start as soon as possible, Full time, Permanent

Functional area: Administration 

The RWE Renewables (RWER) Japan team is expanding and is therefore looking for an experienced, highly motivated and self-confident Office Assistant in our Tokyo office. Particularly, we are looking for an entrepreneurial individual with a growth mindset to join a fast expanding team in a dynamic and multicultural environment, to form part of our larger regional and global organization. The Office Assistant’s primary responsibility is to ensure the smooth running of the office in Japan and to assist the wider RWER team in Japan in various office and admin related tasks. Furthermore, the Office Assistant will be working closely with existing office team to support with the core responsibilities of the role.

Your future role:

• Support the smooth management and operations of the RWER Tokyo office with the support of a team.
• Conduct general administrative tasks for the RWER team in Japan including phone coverage, greeting guests, handling of correspondence, invoice filing (purchase request/order process etc.)
• Alignment with local HR and IT to support during onboarding (hardware, phone/SIM, ordering and managing business cards, etc.)
• Supporting the implementation of Health, Safety and Environmental standards and processes for the office
• Manage stocks of office supplies and management of office equipment, post and files (both physical and online) 
• Manage and schedule office calendar, appointments and events ensuring best use of time, managing conflicts efficiently, managing late changes
• Provide support to the team when necessary, e.g. preparation, translation, and issuing of documentation such as presentation, contracts, etc.
• Be a practical driving force in planning and managing internal meetings with external partners/suppliers and external events such as offsites, team social events, exhibitions, conferences etc. 
• Seeks ways to develop and improve office administration operations and processes
• Act as the cultural bridge between Japan office and RWER region/global to harmonize and integrate local norms and practices with global best practices creating a great place to work for employees.
• Project management responsibility such as coordinating office moves, and to work actively to promote a friendly, collaborate and fun atmosphere in and around the office
• Provide ad hoc support to the team based at the RWER Tokyo office including catering for meetings, reservations for external meetings/dinners, taxi reservations and other similar tasks as required.

Your Profile

• 3 years of working experience in office management or similar administrative positions
• Professional demeanor with the ability to maintain discretion and confidentiality
• Excellent interpersonal and people management skills
• Exceptional organizational skills with the ability to prioritize and multi-task in a dynamic and fast-paced environment
• Proactive and independent way of working, anticipating, high flexibility and adaptability
• Excellent computer skills including the MS Office suite
• Good team player with a desire to work in a diverse international team
• Fluency language skills in both English and Japanese
• Work experience in an international setting  is a strong advantage

Apply now with just a few clicks: ad code 80413.  

Any questions? Contact in Recruiting: Seiji Miyaki, 

We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters