Office Manager & Executive Assistant

RWE Trading Americas Inc.,  New York

To start as soon as possible, full time / part time, permanent

Functional area: Administration 

Your future plans  

RWE Trading Americas Inc. ("RWETA") is a dynamic energy trading company based in the heart of New York City. 
As an integral part of our team, the Office Manager & Executive Assistant will oversee and manage all office procedures and other tasks as assigned by the senior management. This dual-role position requires a highly organized, detail-oriented, and proactive professional capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. 
Reporting directly to the Head of Americas Trading & Origination, you will be responsible for a wide variety of organizational and administrative tasks supporting the RWETA executives and small but growing New York-based team. 

Your role 

Office Management:

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Manage office supplies inventory, handle all necessary procurement processes and place orders as necessary
• Perform receptionist duties: external representation (external parties & customers), and manage incoming calls
• Identify opportunities for process and office management improvements, and design and implement new systems
• Manage office budget, ensure accurate and timely reporting

Executive Assistant

• Provide comprehensive organizational support to the senior management that ensures a professional, responsive and effective experience with the organisation as a whole; 
• Manage calendars, schedule and book travel and conferences, coordinate internal and external meetings and appointments, and support with onboarding of new team members; 
• Handle confidential employer and counterparty information;
• Organize team communications and plan events, both internally and offsite. 

Your powerful skills 

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant, ideally in an international business organization;
• Knowledge of office administrator responsibilities, systems and procedures;
• You will frequently interact with board members and senior management across the global RWE Group, as well as with external contacts. A highly flexible, proactive and resourceful approach with a high level of professionalism and confidentiality is required;
• Excellent written and verbal communication skills across all levels
• Strong organisational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Proficiency in MS Office (including Word, Excel, PowerPoint and Outlook) and Adobe Acrobat software would be advantageous;
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus;
• You are excited to work in a role requiring daily in-person collaboration with your colleagues on our state-of-the-art trading floor in central Manhattan. 
• What we value most is passion, willingness to learn and a determined and resilient work ethic. So, even if you think you do not yet display all of the skills above we would still like to hear from you.
• Further we welcome applications from individuals who may not be able to commit to full-time roles. At RWEST, finding the right person for the job is our top priority, and we are willing to explore flexible arrangements.

Our offer 

We offer an environment where working is meaningful, respected and supported. There are also a few things more that you will experience:

• RWE Supply & Trading is a leading European energy trading company and top tier global employer. Our incredibly diverse and dedicated team of experts has been representing the RWE Group on the global wholesale markets for energy and energy-related raw materials and services for more than 20 years. Building on the continuous evolution of our European trading footprint, and the successful expansion of our local trading presence in the APAC region, we now have a strong confidence and commitment to succeed with our growth plans in North America;
• We offer competitive terms of employment, excellent benefits, and an open and collaborative work environment.
• Salary range: $60,000 - $90,000

rwe.com/career

Apply now with just a few clicks: ad code 86683

Any questions? Patrycja Bartela, patrycja.bartela@rwe.com (Recruiting)

We look forward to meeting you!

We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters