Executive Assistant

RWE Supply & Trading Americas, LLC
To start as soon as possible, full time / part time, permanent

About the role

Do you thrive in fast-paced environments, have a knack for anticipating what’s needed next, and enjoy making a real impact behind the scenes? As Executive Assistant at RWE Supply & Trading Americas, you’ll be the cornerstone of our leadership team’s success in Chicago, supporting senior executives and driving the seamless flow of critical information and operations.

This is an exceptional opportunity to work closely with our senior leadership team, collaborating with stakeholders at every level, and gaining insight into the heart of our global trading business. You’ll be empowered to take charge, organise, and deliver solutions that truly make a difference – all while building relationships that will take your career to the next level. The position is based in Chicago with a requirement to be in the office 3-4 days per week.

• Proactively organise and support meetings, conferences and events, ensuring seamless planning and execution
• Manage complex calendars, send invites and agendas, attend meetings to capture minutes and action items
• Provide high-level administrative and document support, focusing on quality and timely delivery
• Serve as the go-to liaison between senior leaders and internal/external stakeholders, maintaining clear communications
• Keep organisational charts up-to-date and coordinate on administrative matters, escalating issues as necessary
• Partner with other RWE Assistants for cross-team support, ensuring smooth coverage and collaboration
• Plan and arrange complex travel itineraries, manage expense reports, and support budget control processes (including SAP)
• Champion efficient distribution of meeting materials, project management, and ad hoc initiatives that support executive priorities

Job requirements and experience

• 5 to 7 years’ experience providing high-level executive support, ideally within a dynamic and growing business environment
• Exceptional written and verbal communication skills, with proven ability to build trust and credibility at all levels of an organisation
• Demonstrated analytical thinking and creative problem-solving capability, tackling challenges with resilience and focus
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint) and a readiness to master new technologies
• Naturally collaborative approach, balancing independence with a strong sense of #TeamRWE spirit
• Strong organisational skills and drive – able to set direction, prioritise, and deliver with impact

Advantageous, but not essential

• Previous experience working in an international corporate environment
• ­­Previous eperience with SAP or other enterprise level accounting and procurement software preferred

What we value most is someone who continuously demonstrates courage, thrives to create impact and seeks to build trusting, collaborative relationships. So, even if you think you do not yet display all of the skills listed above we would still like to hear from you.

Further we welcome applications from individuals who may not be able to commit to full-time roles. At RWEST, finding the right person for the job is our top priority, and we are willing to explore flexible arrangements.

Your benefits

We want to ensure your time with us is fulfilling and rewarding. We offer a comprehensive package designed to support your well-being as well as your personal and professional growth. Here’s what you can look forward to:

• The chance to work directly alongside key decision-makers in a high-impact environment
• Access to tailored career development opportunities, mentorship, and on-the-job learning
• A collaborative and inclusive culture where diverse backgrounds and ideas are celebrated
• Well-being and flexibility at work, with a hybrid model and support for work-life balance
• Competitive compensation and benefits to help you thrive and plan your future
• Medical, Dental, Vision, 401k match, Commuter reimbursement
• Salary range: $80,000 - $110,000

rwe.com/career 

Apply now with just a few clicks: ad code 91014. 

Any questions? Lisa Koenen (Recruiting), lisa.koenen@rwe.com

We look forward to meeting you! 

We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters

Of course, you can find us on LinkedIn, Instagram, Facebook, YouTube and Xing, too. 

RWE Supply & Trading is our connection to the world’s energy markets. With headquarters in Essen, Germany, the tight-knit 2,000-strong team’s drawn from over 70 countries, and operates Europe’s largest and most advanced energy trading floor – trading a mix of electricity, gas, commodities and CO2 emission allowances. They commercially optimise our power plants’ dispatch and take care of the renewables electricity sales, too.