Business Administration Associate

RWE Supply & Trading Americas, LLC,  Austin

To start as soon as possible, full time / part time, permanent

Functional area: Administration 

About the role

The Global Transmission and Commercial Analysis Americas are seeking a proactive and highly organized Business Administration Associate. The successful candidate will manage administrative processes from initiation through completion, work closely with internal stakeholders and external suppliers, and improve the efficiency and organization of the teams. This role offers broad exposure to an international energy business and opportunities to contribute to reporting, presentations, and process improvement.

Key Responsibilities

• Create and manage purchase requisitions and purchase orders in SAP S/4HANA for consultants, technical studies, software, services, and other business needs.
• Coordinate invoice processing, track payments, and resolve issues with suppliers, Procurement, Finance, and Accounts Payable.
• Support contract execution by gathering information, completing standard templates, coordinating internal approvals, collecting signatures, and maintaining records.
• Organize team off-sites, workshops, training sessions, and meetings, including venues, hotels, catering, transportation, schedules, and supporting materials.
• Prepare and quality-check reports, spreadsheets, presentations, trackers, and other business documents.
• Maintain organized files and records in SharePoint, Teams, and other internal systems.
• Support employee onboarding, offboarding, travel, and other team administration activities.
• Track open actions and deadlines and proactively follow up with the appropriate stakeholders.
• Develop templates, checklists, and process improvements to make recurring activities more efficient.
• Support the use of AI, automation, and digital tools for reporting, document preparation, and administrative workflows.
• Perform other business and project-support activities assigned by the Global Transmission & Commercial Analysis management team.

Your powerful skills

• Experience with purchase requisitions, purchase orders, invoices, supplier payments, or contract coordination.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, communication, and problem-solving skills.
• Proactive approach, strong attention to detail, and ability to independently manage multiple priorities.
• Ability to understand the business context behind requests and take ownership of activities through completion.
• Interest in learning new systems and using AI and automation tools to improve business processes.

Advantageous, but not essential

• Bachelor’s degree in business administration, finance, accounting, supply chain management, procurement, project management, or a related field preferred.
• At least two years of relevant experience in business administration, procurement, financial administration, project coordination, or a similar role preferred.
• Experience with SAP S/4HANA or another enterprise resource planning system preferred.
• Experience organizing corporate meetings, workshops, training events, or team off-sites is beneficial.
• Prior experiences in an international, energy, engineering, technical, consulting, or project-based environment is a plus.

What we value most is passion, willingness to learn, and a determined and resilient work ethic. So, even if you think you do not yet display all of the skills above, we would still like to hear from you.

Your benefits 
We really appreciate you going the extra mile and using every ounce of energy when the heat is on. That’s why we want to make your time with us as enjoyable as possible. At RWE Supply & Trading, we value our employees and strive to create a supportive and inclusive work environment. With a range of competitive benefits, we not only offer excellent development prospects and an attractive remuneration package, but also take care of your well-being and understand that life-work integration is essential. Also, our offer includes the following perks:

• Generous paid time off and a competitive parental leave policy.
• Opportunity to collaborate with international teams across time zones and markets.
• Inclusive and supportive company culture.
• Join a diverse and multicultural team in a highly dynamic and rapidly growing business
• Salary: $80,000 - $100,000 

rwe.com/career

​Apply now with just a few clicks: ad code 93042
Any questions? Patrycja Muszynski (Recruiting), patrycja.muszynski@rwe.com, Timothy McGinnis (specialist department)
We look forward to meeting you!

We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters
Of course, you can find us on LinkedIn, Twitter and Xing, too.

RWE Supply & Trading is the interface between RWE and the energy markets around the world. Approximately 2000 employees from over 50 different countries trade (renewable) electricity, (green) gas, commodities and CO2 emission allowances. The trading entity also ensures the commercial optimisation of RWE’s power plant dispatch and markets electricity from renewables.